Operations Calendar

Click each month to see required actions. Months in parentheses are for schools with a March through November academic year.

 

September (March)

  • Download forms and membership applications.
  • Schedule a meeting of chapter officers, faculty sponsor, and section/chapter liaison to plan annual activities.
  • Hold a chapter organizational meeting with the faculty sponsor and the section/chapter liaison.

September - May (March - November)

  • Conduct regularly scheduled activities and meetings. Email us meeting report forms and special activities forms after each activity.
  • Conduct membership development activities.
  • Participate in student paper contests. Contact studentactivities@spe.org for information.

April (October)

  • Elect officers for the following year and report the new officers to SPE. If needed, select the faculty sponsor for the following year.
  • Elect section/chapter liaison and inform us of your choice.
  • Submit annual report, financial statement form and the support for technical development form by
    April 1.

Operate your Student Chapter

Chapters make it easy for students to network with industry professionals, engage in technology discussions at SPE events, and learn more about the industry.

Keep your chapter active

Chapters can organize and participate in a variety of programs, from fields trips to workshops and forums.

Give and get recognition

The Gold Standard Award and Outstanding Student Chapter Award

The Gold Standard Award is available to all student chapters that have accomplished an admirable level of activity. The Outstanding Student Chapter award recognizes exceptional merit. Submit your annual report by 1 April to be eligible for both.

Student Chapter of the Month Award

Apply to have your student chapter recognized for outstanding achievements.

Student Chapter Past President's Award

Say thank you to a past Student Chapter President for a job well done.

SPE Faculty Advisor Recognition Award

Recognize your Faculty Advisor for outstanding student chapter involvement.

Apply for OnePetro Subscription Grant

Our grant program assists universities with SPE student chapters, where financial need warrants, free access to SPE papers in OnePetro.

Host a paper contest

Students can showcase their skills by participating in paper contests hosted by chapters. As the hosting chapter, you will nominate judges, provide moderators, invite students to participate in the contest and present prizes to the winners.

We will notify your chapter if it is selected to host a contest in your region. See upcoming student contests.

Student Technical Development Funds

The program provides funds for chapter programs and activities such as field trips, social events, travel to SPE section meetings and travel to Regional Student Paper Contests. Chapters must submit an annual report by 1 April to be eligible.

The funds are calculated per student chapter member as of 31 December. Each chapter will receive USD 10 per student member, up to a maximum of USD 2,000 per chapter. Funds are disbursed by May.

Manage your chapter

All chapters are required to send us an annual report by 1 April (or 1 November for chapters with a March through November academic year).

You can also let us know of any chapter and student changes, order supplies, and submit reports.

Learn about general operations

Chapters elect officers for various roles and responsiblities and follow set regulations. You can also find out how to work together with your sponsoring section to promote student activities.